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IPO: A Process of Strengthening Digital Capability for Enterprises

For many companies, IPO (Initial Public Offering) is an important goal. IPO offers many benefits, including the ability to raise more funds and the option to reward employees through stock options. However, MetaGuru Digital Solutions, an expert in enterprise digital solution planning and software development, believes that IPO is not just a capital transaction but also an opportunity for companies to transform and strengthen their capabilities.

According to MetaGuru Digital’s General Manager, Xia Shi-Qin, “The IPO preparation process is actually a major digital transformation for a company. Although IPO is the goal of many companies, the process of going public is full of challenges, and the industry often says ‘Go big or Go home.'”

Publicly listed companies have greater social responsibilities and are subject to stricter supervision from government and investors compared to private companies. Therefore, to successfully go public, companies need to undergo extensive internal transformations and be well-prepared.

MetaGuru Digital suggests that IPO preparation is essentially a process of large-scale digital transformation for a company.

Why should system management be the starting point for a successful IPO?

In terms of regulations, the preparation for IPO is guided by the “Guidelines for the Establishment of Internal Control System for Public Offering Companies” issued by the Financial Supervisory Commission in Taiwan. For example, the guidelines include nine cycles and 18 management rules, which require companies to systematize their internal operations and improve efficiency. It is clear that without efficient and transparent enterprise core application systems, it is difficult for companies to establish the nine cycles and internal control management required for IPO.

“We can say that IPO actually starts with system management. By establishing structured systems, companies can save time and costs, as well as reduce operational risks and uncertainties, from the preparation for IPO to post-IPO operations,” says Xia Shi-Qin.

IT and HR: The Two Vital Teams on the IPO Journey

Companies that have gone through the IPO process know that before applying for listing, there is a review process that includes IT-related audits. The audits focus on two areas: “Data Flow” and “IT Management.” Data flow audits examine the use of IT systems, such as ERP operation processes, form management, data processing, and access control. IT management audits include internal audits and controls, such as the establishment of internal electronic computer cycles and management rules, and the development of comprehensive contingency plans for information security. These audits are essential for IPO applicants.

HR departments are responsible for managing the “payroll cycle” and all processes related to employees, such as recruitment, attendance management, salary administration, and performance evaluation. The efficiency of these processes is crucial for companies. Therefore, they are also important items to be reviewed before IPO applications. IT and HR departments are considered the soul teams on the IPO journey.

Trustworthy IPO Support from MetaGuru Digital

From an IT perspective, companies aiming for a successful IPO and going big need to quickly establish a comprehensive BPM (Business Process Management) system and an HCM (Human Capital Management) system. These systems are essential for successfully passing audits. “In other words, without sound operational flow planning and enterprise core systems, it is difficult for companies to establish the nine cycles that can withstand scrutiny,” says Xia Shi-Qin.

The IPO process for private companies is often challenging. Therefore, MetaGuru Digital continues to assist companies in the significant operational issues related to IPO through their enterprise digital solutions. With over 20 years of experience in developing BPM and HCM systems, MetaGuru Digital joined forces with MetaAge in 2023 to provide comprehensive IT solutions for enterprises. MetaGuru Digital has helped numerous companies establish sound internal audit and control mechanisms, enabling them to achieve the next milestone in their operations.

MetaGuru’s BPM system integrates front-end technology and diverse applications to combine risk management, internal audit, and carbon footprint management into one reliable and efficient system. This system covers various management processes that companies need on a daily basis, such as organization, personnel, announcements, decision-making, agent assignment, and form development, providing time and cost savings while reducing operational risks.

MetaGuru’s BPM Cloud Flow, a lightweight cloud version of the BPM system, offers complete BPM functions for both web and app versions at a cost of just 10 NTD per person per day, allowing companies to achieve significant benefits with minimal costs.

In the field of HR, MetaGuru’s HCM system focuses on people and caters to the specific needs of enterprises in Taiwan, Hong Kong, and mainland China. The system integrates an employee portal, enabling seamless communication between employees and the company. It includes modules for organization structure, personnel management, attendance management, insurance management, and payroll administration. Managers have internal personnel management rights, while employees can access personal information, leave records, payroll and insurance information, making the related processes more convenient. Notably, MetaGuru is continuously developing AI modules for the HCM system, which can automatically import resumes from external recruitment platforms and match them with suitable candidates, reducing recruitment time from 3 months to under 3 weeks.

The Success Rate of Digital Transformation is not as High as Expected

As for the current situation of enterprise digital transformation, MetaGuru Digital’s General Manager Xia Shi-Qin observes that “the success rate of companies undergoing digital transformation is not as high as expected.” According to a McKinsey report, the success rate of digital transformation in traditional industries is only 4⑴1%, while the technology and multimedia industries have a slightly higher success rate of 26%. A Boston Consulting Group survey in early 2023 revealed that only 35% of companies achieved their digital transformation goals in 2023.

“The global landscape is changing rapidly, and if companies are not transforming quickly enough, they may not even know how they are being eliminated,” says Xia Shi-Qin. “Although everyone knows the importance of digital transformation, many struggle with how to do it, allocate resources, and formulate strategies.”

MetaGuru believes that any digital tool or transformation should focus on people and develop a “people-oriented” digital transformation strategy to ensure a successful transformation.

MetaGuru firmly believes that digital transformation is a top-down process, and the support of executives is a key factor in its success. In recent years, MetaGuru has been actively promoting its “Digital Transformation Comprehensive Planning Service,” which provides tailored digital transformation strategies for companies and assists in the effective implementation of these strategies within their processes, ensuring consistency between business strategy and operational information architecture and avoiding strategy being just on paper.

MetaGuru’s “Digital Transformation Comprehensive Planning” is guided by four principles and characterized by three key features:

1. Comprehensive Strategy Planning
2. Designing Management Models
3. Designing Business and Management Processes
4. Implementing in Stages to Ensure Achievable Goals

MetaGuru’s approach highlights the importance of flexible modular services to create a strong foundation for companies and extends from core enterprise management systems to innovative applications, providing companies with comprehensive digital transformation strategies.

ESG Compliance with iCarbon Cloud, the Carbon Management Platform

In addition to digital transformation, IPO requirements now also include ESG compliance. Starting from this year, the Financial Supervisory Commission in Taiwan requires listed companies to release sustainability reports and sets a schedule for future verifications. ESG compliance often involves carbon footprint management, which is a major challenge for many companies. In response to the need for carbon management, MetaGuru announced the release of “iCarbon Cloud,” an enterprise carbon process tracking platform, in August 2023. Leveraging its over 20 years of experience in core system applications, MetaGuru helps companies conduct comprehensive carbon footprint audits from upstream to downstream throughout the product lifecycle.

Currently, one of the major challenges for companies is effectively collecting carbon emissions data from upstream and downstream supply chains. MetaGuru’s iCarbon Cloud platform integrates with ERP (Enterprise Resource Planning) and GPM (Green Supply Chain Management) systems through API, allowing companies to obtain various carbon emissions data from external supply chains and internal organizations.

A One-stop Solution for IPO and ESG Transformation with MetaGuru

MetaGuru Digital is ready to assist companies determined to pursue IPO and ESG compliance, providing them with ample methods and tools. MetaGuru offers highly flexible modular services to create strong foundations for companies, as well as digital transformation strategies based on enterprise management systems.

About MetaGuru Digital

Established in 1998 as BenQ Technology’s affiliate company, MetaGuru Digital joined MetaAge, the best partner for intelligent IT solutions, in 2023. MetaGuru Digital has over 20 years of experience in the IT industry, serving clients across 10 major industries as well as numerous Fortune 500 companies. Its team of consultants has extensive experience from grassroots to senior management, combining theoretical knowledge with practical expertise, averaging over 20 years of experience. With its solid technical integration capabilities, MetaGuru has helped numerous companies choose and implement appropriate solutions, successfully driving their digital transformations.

Embark on your enterprise transformation journey with MetaGuru Digital and benefit from their expertise in digital solutions. Contact MetaGuru Digital now for a personalized consultation on your digital transformation needs or to learn more about their enterprise digital solution and value-added services.

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